Mac os x mail rules

1. Identify Emails From People You Don’t Know

  1. Popular Topics
  2. How to exploit Apple Mail's patchy but powerful rules to control your email
  3. 1. Make messages stand out with color
  4. How to Create Apple Mail Rules

Popular Topics

Next, you tell Mail to perform a certain action when it finds emails that match the criterion you have added. To wrap up, enter a suitable name for the rule and hit the OK button. At this point, Mail will ask you if you want to apply the new rule to existing messages that match the condition you have specified. It does that automatically for new messages. If your answer is yes, click on the Apply button. If you go this route, you can also specify if you want the rule to work only when messages match any of the conditions or all of them.

You can also get Mail to perform multiple actions on the emails it has filtered. Keep their count low by using multiple conditions and actions instead of separate rules. It catches the bulk of those emails that drain your time and attention. Select Sender is not in my contacts as your condition. Select the appropriate response from the Perform the following actions dropdown menu.

How to exploit Apple Mail's patchy but powerful rules to control your email

Every week or so, skim through the emails you identify with this rule. Sender is not in my previous recipients. Use the Duplicate button in the Rules tab to get started. On a side note, to reduce the amount of spam you get, consider creating an email account with a disposable email service Need a Disposable Email Address? Try These Great Services Need to send or receive an email without using your real address? Here are some great services that let you do just that.

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Give out that email address when you want to keep your actual email address private. Set From contains as your criterion, followed by the name of the sender responsible for the emails you want block. Choose Delete Message as the action you want Mail to perform. Keep in mind that the Delete Message action deletes the message for good. If you would like to send it to Trash instead to keep it accessible later, select Move Message to mailbox Trash as your preferred action.

How to Create Smart Mailboxes and Rules in Apple Mail

This rule is also useful to get rid of forwarded messages sent to, for example, family members in bulk. This works because the If dropdown menu is set to any , which means the rule works when any of the conditions get fulfilled. If you want to put a blanket ban on forwards, replace the From contains condition with Subject begins with Fw: The bulk of your personal email is most likely not time-sensitive. Set Account as your criterion and then select the account associated with your personal email.

Hampered by Apple

Next, set Mark as Read as the action to take. You would rather mark all messages from all accounts as read as soon as they hit your inbox?

1. Make messages stand out with color

In that case, select Every Message instead of Account from the If dropdown menu. The same goes for work-related emails. For example, while I get many emails at akshata makeuseof.

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  • How to Set Up Apple Mail Rules;
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To pinpoint the latter, I can set up this condition: From contains makeuseof. To add your own header, click the Add button in the Message Headers window.

How to Create Apple Mail Rules

Choose actions to perform on messages that meet the conditions. To specify multiple actions, click the Add button. You can use AppleScript scripts as rule actions. Mail stops applying rules to a message when it encounters the Stop Evaluating Rules action, or when a message is transferred to another mailbox by rules used on a mail server or computer or device synced to your computer. If you use iCloud Drive, your rules are available on your other Mac computers that have iCloud Drive turned on. See Use iCloud Drive to store documents.